Job Description
Accounts Payable/Accounting Specialist
Full-Time
NOT a remote position
8am - 5pm
or
8:30am - 5:00pm with a 1/2 hr. lunch
After 6 months - open to discussing (not a guarantee) working from home 1 day/week
Job Summary
This role will be responsible for ensuring accurate and timely processing of invoices and payments. The role will also involve coordinating with vendors, reconciling accounts, expense tracking, and other AP tasks as necessary to ensure successful management of our financial operations.
Essential Functions
Invoice & Purchase Order Processing: Review, verify, code to GL account, and process invoices and purchase orders in a timely and accurate manner.
Credit Card & Expense Report Processing: Manage accounts payable credit card purchases & expense reports
Payment Processing: Prepare and process payments to vendors via checks or ACH. Ensure all payments are made according to agreed terms.
Liaison: Communicate with vendors and internal departments to resolve payment issues, discrepancies, or questions, acting as a liaison between accounting and other departments.
Account Reconciliation: Reconcile accounts payable ledger & general ledger accounts to ensure accuracy and completeness of financial records.
Expense Management & Analysis: Review company expenses, ensuring that all expenses are properly documented and coded to appropriate accounts.
Data Entry: Accurately input invoices, credit memos, and payment data, including automated data imports, into accounting software. Enter expenses covered by grants in tracking database.
Compliance: Ensure compliance with company policies, procedures, and tax regulations in the accounts payable process.
Month-End Close: Assist in month-end and year-end financial close by providing accurate AP reports and reconciliations.
Record Keeping: Maintain organized, up-to-date records of accounts payable documents for audit purposes.
Reports: Prepare reports related to accounts payable, such as outstanding payables, aging reports, and payment histories for management.
1099 Filing: reconcile 1099 vendors and file forms 1099 annually
Ad Hoc: Identify and build process efficiencies, and management of additional tasks as necessary
Qualifications
Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
2+ years of experience in accounts payable or related financial roles
Proficient in accounting software (Sage Intacct experience is a plus).
Strong understanding of accounting principles and financial processes.
Intermediate knowledge of Excel and other MS Office applications.
Excellent attention to detail and organizational skills.
Ability to work in a fast-paced environment and handle multiple tasks.
Strong written and verbal communication skills.
We offer a full range of benefits including:
* Must work a minimum of 64 hours per two-week pay period
^ Must work a minimum of 40 hours per two week pay period
EOE
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