Job Description

Executive Assistant to the CEO at Reflection AI, Inc summary:

An Executive Assistant to the CEO provides high-level administrative support including complex calendar management, travel coordination, and communication management. This role acts as a key partner to the CEO, ensuring seamless execution of executive office tasks while fostering collaboration across teams. The ideal candidate is highly organized, proactive, and experienced in dynamic, fast-paced environments supporting C-level executives.

Role Overview
We're looking for a highly motivated Executive Assistant to act as a partner to our CEO. This critical role will serve as a force multiplier for our leadership team. The ideal candidate is proactive, resourceful, and exceptionally organized, thriving in fast-paced, ambiguous environments while ensuring seamless execution and communication for the executive office.
Key Responsibilities

• Provide comprehensive administrative support-complex calendar management, travel arrangements, expense reporting, and more.
• Serve as gatekeeper and primary contact, managing internal and external communications with professionalism and discretion.
• Prepare and coordinate materials, agendas, and follow-ups for key meetings.
• Foster positive relationships and collaboration with team members, partners, and stakeholders.

Qualifications

• 7+ years of Executive Assistant experience supporting C-level executives, ideally in high-growth startups.
• Exceptional organizational skills and the ability to juggle multiple priorities in a dynamic environment.
• Strong problem-solving skills and a proactive bias toward action.
• Excellent communication and interpersonal abilities for working with both technical and non-technical teams.
• Comfort with ambiguity and rapid change.
• Unquestionable integrity and discretion in handling confidential information.

Why Join Us?

• Mission-driven, fast-moving, and collaborative culture.
• Close partnership with founders and leadership to shape Reflection's trajectory.
• Daily collaboration with world-class researchers and engineers.
• Competitive compensation, equity, and benefits.

Keywords:

executive assistant, CEO support, calendar management, travel coordination, communication management, confidentiality, administrative support, stakeholder relations, high-growth startups, organizational skills

Job Tags

Internship, Work at office,

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