Job Description

Executive Assistant to Founders (Full-Time)

Haldon House is a bespoke design and project management firm based on the Main Line, offering creative direction, architecture, and interior design with an obsessive attention to detail. We’re fast-paced, hands-on, and building something truly personal—and we’re looking for an Executive Assistant who thrives in that kind of environment.

This isn’t a traditional desk job, and it’s not the right fit for someone who wants to delegate or stay hands-off. You’ll be a key support to the co-founders in both business and life—organizing chaos, solving problems before they become problems, and keeping the train moving no matter what’s on the tracks.

What You’ll Do

• Manage calendars : Coordinate meetings, protect deep work time, and ensure nothing slips through the cracks

• Triage emails and communications : Know what needs a reply, a follow-up, or silence—sometimes drafting or responding on behalf of the founders

• Book travel and handle logistics : Make reservations, plan events, and manage occasional personal errands

• Prepare for meetings : Take notes, set agendas, and follow through on action items

• Manage light bookkeeping : Handle reimbursements, invoicing, and expense tracking

• Coordinate with vendors and teams : Work across clients, contractors, vendors, and internal team members

• Organize files and systems : Ensure information is logically stored, easy to access, and up-to-date

• Bridge work and home : Provide occasional household or family support (appointments, errands, scheduling)

• Travel and flex as needed : Be open to occasional weekend hours or travel

Ways You’ll Add Value

• Track internal projects and follow-ups using tools like Notion or Asana

• Support with basic dashboards and reporting (sales, client activity, etc.)

• Draft and polish communications—emails, docs, or presentations

• Coordinate team onboarding and support a warm, organized culture

• Research services, tools, vendors, and trends as needed

• Suggest better workflows and help us stay ahead of inefficiencies

• Handle confidential info (contracts, HR, finances) with care

• Anticipate what’s next—and help us stay two steps ahead

• Delegate/outsource small tasks where appropriate (e.g., deliveries, TaskRabbit)

You Might Be a Fit If You…

• Love fast-paced days and making sense of moving parts

• Take initiative, solve problems, and don’t need to be micromanaged

• Can manage up, prioritize, and make judgment calls

• Know how to be discreet—and when to speak up

• Love systems and clarity, but can work through mess when needed

• Can bounce between strategy and errands with zero ego

• Are funny, grounded, and enjoy the work without drama

• Have a reliable car and are comfortable driving locally

• Can work from our Bryn Mawr office most days, with some flexibility

Requirements

• 3+ years in a high-level executive support role

• Strong communication and organizational skills

• High proficiency in Google Workspace and Excel

• Valid driver’s license and reliable transportation

• Experience working in fast-paced or high-touch environments

• Comfortable handling sensitive and confidential information

Compensation & Perks

• Salary: Competitive compensation based on experience

• Schedule: Full-time, primarily Monday–Friday, with some weekend flexibility

• Location: In-person in Bryn Mawr, PA (occasional travel possible)

• Perks: Paid time off, holidays, direct exposure to high-end design and operations, and opportunities to grow into a more strategic role over time

To apply , please send a short email introducing yourself and your resume to careers@haldonhouse.com, or feel free to use LinkedIn. If you’re energized by making complex lives run smoothly, thrive in a creative and entrepreneurial environment, and can think five steps ahead—we’d love to meet you.

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