Job Description

WE ARE EXPANDING AND HAVE AN IMMEDIATE OPENING!!

ABOUT US

MLG is an incredibly fast-moving, high energy law firm that is all about achieving outstanding results. We are the market leaders in automotive products liability litigation, having litigated cases against nearly every major automotive manufacturer in the world.

If you want to be part of the team that sets the standard others will judge themselves against, we welcome your application.

OUR VISION: To become the leading law firm in the nation for automotive products liability, bar none.

OUR MISSION: To use our own unique creativity to present products liability cases against manufacturers to juries throughout the U.S.

OUR VALUES

Excellence – Good enough is not good enough

Consistency – Build a reputation that enters the room before you do

Innovation – Create opportunities in areas that others have yet to even discover

Better than Yesterday – Continually grow, develop and learn

Systematic – Harness the power of organized activity

Community – Be a pillar of the community in a way that would make your mom proud.

Job Description

We are seeking an organized, proactive, and detail-oriented Executive & Personal Assistant to provide high-level support to a principal and their family. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in managing a wide range of personal and professional responsibilities—from calendar management and travel coordination to supporting the principal’s children and elderly parent. This is a hands-on, high-trust role where no task is too big or too small, and where thoughtfulness, discretion, and flexibility are key.

FLSA: Exempt

Duties Include:

• Proactively manage the principal’s professional and personal calendar, ensuring seamless scheduling and coordination
• Oversee meeting logistics to ensure all participants are prepared and meetings start promptly
• Handle personal errands, including processing returns and managing special requests
• Prepare and serve morning tea and afternoon seltzer; coordinate and serve daily meals as needed
• Maintain a polished office environment by performing light facilities tasks (e.g., wiping appliances, ensuring conference room lights are on, chairs are neatly arranged)
• Schedule and coordinate all pet care appointments (e.g., dog grooming)
• Book and manage complex travel arrangements for the principal and family, including flights, hotels, ground transportation, and special requests
• Create comprehensive, easy-to-follow travel itineraries
• Manage healthcare scheduling, including medical, dental, and specialist appointments for the principal and family
• Ensure the principal’s residence is fully stocked with groceries and household essentials
• Oversee home maintenance needs, including coordinating with vendors, contractors, and service providers
• Source, purchase, and beautifully wrap gifts for birthdays, holidays, and special events
• Research, source, and purchase appliances and household items as needed
• Coordinate vehicle maintenance, repairs, detailing, and inspections
• Support the principal’s children by managing scheduling and payment for extracurricular activities (e.g., personal training sessions), assisting with administrative tasks related to school or college applications, and researching programs such as summer camps, tutoring, and enrichment activities
• Assist with the principal’s mother as needed, including coordinating caregiver services, managing appointments, and delivering medications or supplies to her residence

Requirements:

• Education: Bachelor’s degree preferred.

Experience:

• 8 to 10 years of experience both personally and professionally supporting C level executives.
• 5 years of experience doing complex schedule management.

Skills:

• Extremely proficient with Microsoft Office Suite, and Google Sheets.
• Excellent verbal and written communication skills.
• Strong telecommunication skills.
• Empathetic, caring, and persuasive communication skills.
• Fluency in the use of computer systems including email programs, internet usage, customer relationship management systems, and proven ability to apply computer skills to new systems.
• Self-starter with the ability to effectively manage multiple matters at once.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Discretion and confidentiality.

OTHER IMPORTANT INFORMATION

Supervisors – Reports to the VP of Operations.

Status – Full-time, Monday through Friday, 9 a.m. to 6 p.m. Flexibility to work evenings and weekends as needed.

Location – Beautiful office environment at the Segerstrom Performing Arts Center, across from South Coast Plaza.

Salary – Starting at $90k, depending on experience.

Benefits – Excellent career opportunity with a comprehensive benefits package, including health, dental, and vision insurance, life insurance, an employee assistance program, and a matching 401(k).

Job Tags

Holiday work, Full time, For contractors, Summer work, Immediate start, Weekend work, Day shift, Afternoon shift, Monday to Friday,

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