Job Description
About the job Administrative Assistant - Remote
This simple idea that we all deserve to belong to, and on our own terms is at the core of who we are as a company and how we make decisions. Our team is made up of thousands of people around the world who take risks, think big and do good for our customers, communities and the planet. Are you ready to learn fast, create boldly and lead boldly? Join our team.
About the position.
In this position, you will be responsible for the general operations of one or more executives: calendar management, business meetings, email support, coordinating domestic/international travel arrangements, completing expense reports and additional tasks/projects required.
What you will do
Provide administrative support to a department, management group or executive of the Senior Leadership Team and below.
Diary management, making appointments, answering phones, arranging travel, maintaining files, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts, etc.) and processing expense reports.
Able to manage daily work with limited instruction and moderate instruction for new assignments.
Solution-oriented mindset, with judgment to solve problems and/or make recommendations.
Advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.).
Ability to manage multiple tasks/projects, simultaneously, under tight deadlines.
Requirements
Ability to understand the departments being supported and apply knowledge and skills to complete a wide range of tasks
Previous experience working with external business partners
Strategic mindset including the ability to think and plan ahead
Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management
Professional and articulate presence and comfort interacting with senior executives
Appropriate sense of urgency, as well as the ability to maintain a balanced approach to coordinating multiple activities and priorities
High degree of professionalism and comfort in handling confidential information
Experience in customer service and/or in a high-pressure, multi-tasking environment
Resourcefulness and ability to achieve objectives independently
Reliability and punctuality
A people-oriented approach and the ability to interact effectively with customers and co-workers
Excellent management, scheduling and planning skills.
Benefits
One of the most competitive paid time off plans in the industry*.
Employees can spend up to five hours a month volunteering at a charity of their choice.
Comprehensive 401(k) plan with company contributions of up to four percent of the employee's base salary.
Medical, dental, vision and life insurance.
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